Manage county-wide preschool special education programs
#1 Choice for New York State Counties

The New York State Education Department (SED), Office of Special Education oversees a statewide preschool special education program. Each school district has a Committee on Preschool Special Education (CPSE) that determines, with other stakeholders, each referred child's eligibility for services. Preschool special education serves to prepare children with special needs for school-aged programs.

Funding for these special education programs and services is shared by the State and each County. The Preschool System enables Counties to navigate the complex rules and regulations related to funding preschool special education and ensure that the maximum reimbursement provided for by the State is obtained.

Implementation includes onsite training and we offer both onsite and webinar-based supplemental training.

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CPSE Portal:

STAC Processing

System to Track and Account for Children (STAC) Entry, Submission and Approval for Center-based, Special Education Itinerant Teacher (SEIT), and Related Services (RS).


Entry and tracking of children's enrollments. Move payments between enrollments.


Automatically pay providers for children enrolled in preschool programs.

AVL Claiming

Load, Create, and Process Automated Voucher Listing (AVL) files for both services and evaluations.


STAC status, payment details, payment history, enrollments, and many more.

Unparalleled Support

Work with an assigned Customer Relationship Manager to answer questions and resolve any issues.


STAC Processing Comprehensive

Description: The Preschool system allows for simple entry of STAC-1 for Centerbased, SEIT and Related Services approvals. The system takes the data and formats into NYSED's designated layout for electronic submittals. The STAC-3 approvals are then received back electronically and updated into the system. Imports SED summary files for data audits.

  • Dramatically reduces paper submissions
  • Rapid turn-around from SED
  • Quickly resolve STAC ID issues
  • Supports easy resubmission
  • Audits for potential errors
  • Import and process SED agency file

Enrollments User-friendly

Description: The Preschool system assists with the entry and tracking of preschool children's enrollments into their various programs. Here the software provides for tracking additional data not entered on the STAC-1, but still needed by the county. Things such as related service providers, transportation details, etc. can be maintained to assist the county when it comes time to pay the provider.

  • Audit payments
  • Move payments between enrollments
  • Multiple ways to enter enrollments
    (Week, Month, Total)
  • Move payments between STACs
  • Enter and track perscriptions
  • Manage related services for center based programs

Payments Fast and Accurate

Description: The Preschool system provides for automating the paying of providers for children enrolled in the preschool programs. The system produces a preliminary payment detail based upon what the county believes should be paid. This preliminary detail is reconciled against the providers actual bill, comparing amounts, attendance and children. When it is time to process a payment, a voucher report is generated with all of the supporting details to go along with the payment.

  • Reconcile and hold discrepancies
  • Easily process rate changes
  • Handles bimonthly payment batches
  • Override payment amounts
  • Process voids and adjustments
  • Automaticly hold payments missing requirements

AVL Claiming Streamlined

Description: Load, Create, and Process Automated Voucher Listing (AVL) files for both services and evaluations.

  • Identify potential problems
  • Audit AVL RS/SEIT sessions
  • Determine sessions claimed
  • Reconciliation
  • Process adjustments
  • Research unclaimed payments

Reporting Comprehensive

Description: The Preschool system has several pre-canned reports for tracking status of a STAC, payment details, payment history, enrollments, etc.

  • Revenue and expense forecasting
  • Budgeting and year-end accruals
  • Cost reporting
  • Unclaimed payables
  • Enrollments distinct children
  • Related services included in center-based

CPSE Portal

CPSE Portal

With CPSEPortal, not only can providers track attendance and treatment information, but they are presented with the results of a suite of automatic warnings to catch issues before they are billed. This information is used to streamline the process of provider reimbursement, document that services were provided according to all rules and regulations, and simplify the process of managing all the necessary information required for these processes.






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